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Regulatory Compliance

Pharmacies in South Africa operate under multiple regulatory bodies with overlapping filing deadlines, licence renewals, and inspection requirements. AtlasOS consolidates all of these into a single Regulatory Deadlines view — the pharmacy-specific label for the compliance calendar.

Access Regulatory Deadlines from the Regulatory group in the sidebar.

SAPC — South African Pharmacy Council​

The SAPC governs the registration and professional conduct of pharmacies and pharmacists. AtlasOS tracks:

Licence Renewals​

  • Annual pharmacy licence renewal — due annually, tracked via the SAPC_ANNUAL_FEE obligation type
  • Pharmacist registration renewals — individual registrations for responsible pharmacists and assistants
  • CPD submissions — Continuing Professional Development cycle deadlines

Good Pharmacy Practice (GPP)​

  • GPP inspection readiness checklists
  • Self-assessment scheduling
  • Corrective action tracking following SAPC inspections
tip

Create a recurring obligation template for SAPC_ANNUAL_FEE to ensure the renewal deadline appears automatically each year with a configurable lead-time reminder.

DOH — Department of Health​

The Department of Health oversees pharmaceutical compliance at both national and provincial levels:

  • GMP inspections — Good Manufacturing Practice inspection schedules and readiness tracking
  • Schedule compliance — ensuring dispensing practices align with the Medicines and Related Substances Act
  • Controlled substance reporting — periodic reporting requirements for Schedule 5-8 products
  • Pharmacy premises inspections — provincial health department facility inspections

SARS — South African Revenue Service​

Tax compliance obligations tracked for pharmacies include:

  • VAT filing — bi-monthly or monthly VAT201 submissions (where the pharmacy is a registered VAT vendor)
  • Income tax — provisional and annual income tax returns
  • PAYE — monthly employer tax submissions
  • Customs duties — for pharmacies importing products directly

DOL — Department of Labour​

Labour compliance is tracked under the following obligation types:

  • UIF contributions — monthly Unemployment Insurance Fund submissions
  • SDL contributions — Skills Development Levy filings
  • Occupational health and safety — workplace safety inspection schedules
  • Employment equity — annual reporting for pharmacies above the employee threshold

B-BBEE Annual Certification​

The B_BBEE_ANNUAL obligation type tracks your Broad-Based Black Economic Empowerment certification:

  • Annual affidavit or verification deadlines
  • Certificate expiry tracking
  • Reminder notifications ahead of the renewal window

Using the Compliance Calendar​

The Regulatory Deadlines view provides:

  • Calendar view — all upcoming deadlines plotted on a monthly or weekly calendar
  • List view — a filterable list of obligations sorted by due date
  • Overdue alerts — missed deadlines are flagged prominently in the Smart Inbox and on the dashboard
  • Task generation — each obligation can automatically generate tasks assigned to the responsible team member

Custom Obligation Templates​

If your pharmacy has compliance requirements beyond the standard templates, you can create custom obligation types:

  1. Navigate to Regulatory > Obligation Templates
  2. Click New Template
  3. Define the obligation name, recurrence pattern, lead-time reminder, and responsible role
  4. Save — the obligation will appear in the calendar according to its schedule

Custom templates are useful for provincial-specific requirements, franchisor obligations, or internal quality assurance cycles.